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Educational Visits


Educational Visits are outings to places of interest that support the school curriculum or enhance learning experiences.

School journey is an annual trip to a residential centre for the purpose of experiencing new and enjoyable sports and experiences. 


It is our aim that educational visits and school journeys should enhance the educational experience of pupils and constitute an integral part of school life: -


  • an annual School Journey will be organised by the Year 6 Class Teacher.
  • school journeys will be approved by the Headmistress and Chair of Governors
  • educational visits will be planned and organised by the class teacher and approved by the Headmistress. 
  • Public transport should be considered as the first option when appropriate
  • risk assessment for each visit/journey must be carried out by the party leader.  This will entail a pre-visit (see Educational Visits booklet)
  • there will be sufficient responsible adults to supervise pupils on each visit/outing
  • a check will be made with the DBS on any adult supervisor accompanying a school journey
  • visits to places of interest will support the curriculum
  • outings may be organised for the enjoyment of the pupils during the year
  • All monies for school outings/visits will be charged termly, directly to the parents, but the teacher must ensure that they have received a signed permission slip from each family
  • the address and telephone number of the venue is left in the school office, along with an emergency mobile telephone number for the group leader
  • a register of pupils and helpers must given to the school office on the day with travel times out and back recorded. This must be done prior to departure.

Guidelines A comprehensive guide can be found in the Educational Outings booklets. 






Supervision  - Recommended supervision levels are:-

  • 1 adult for every 6 pupils in years 1 t o3 (under 8s)
  • 1 adult for every 10-15 pupils in years 4 – 6 (8 to 10 year olds)
  • 1 adult for every 15-20 pupils in years 7 onwards (11 year olds upwards) 

Getting on and off the coach

Supervise boarding and alighting and make sure pupils don’t rush to board.  Get everyone to sit down quickly and quietly.  Alighting is best organised a row at a time, starting at the front.  This procedure will actually save time! 

Where to sit

Supervisors should sit around the coach (not altogether in a group), preferably with one person close to each emergency exit.


Make sure you know where the emergency exits are located – some coaches have a ‘break glass’ system – identify where the safety hammers are located.

A tidy coach is a safe coach

Please keep the coach clean.  Items such as empty glass bottles can be dangerous, especially when rolling around a coach.  Other rubbish (and not just banana skins!) can be a potential hazard.  Chewing gum can cause particular problems on upholstery.  If you know some pupils are prone to travel sickness put them in the centre of the coach, where there is less movement, and bring some sick bags!


In the unlikely event of a breakdown, especially on a busy road or motorway, think about whether to agree with the driver that you will take the pupils off the coach or else move the children from the back two rows of seats forwards (to avoid any risks from rear end collision).  Ultimately, this is the driver’s responsibility, but if the pupils are going to be safe on the side of a busy road you need to prevent them from running around and endangering their safety.


We want everyone to enjoy their trip, but remember the company and the driver have your comfort and safety in mind.  Avoid the use of cameras with flashes – this can distract the driver.  Try and avoid pupils bringing balloons onto  the coach – again an exploding balloon can distract the driver’s attention.  Excessively loud singing and playing of musical instruments should also be avoided.

Safety belts

Make sure the pupils remain seated and securely fastened in their safety belts.  They should only undo their safety belt if they have to get out of their seat to use a facility such as a toilet.  New regulations introduced on 18th September 2006 make the wearing of seat belts on a moving coach compulsory. 

Comfort stops

Pre-plan toilet/refreshment stops with the driver.  The pupils and driver should have a break about every two hours – advise the pupils about drinks/toilet stops, especially if there isn’t a toilet on the coach.  Make sure the driver is aware of any special requirements for any of the pupils. 

Which is our coach?

Identify the coach by some easily identifiable means – if there are several coaches on a trip, ensure there is a numbering system or memorise the name on the front of the coach.  This is particularly important where there are large coach parks, such as at service areas, theme parks and other large venues. 

click here to download a RISK ASSESSMENT form